There are many ways to raise money for youth sports’ teams. This article is the third of a series that will explain the different type of fundraisers and why they are beneficial for youth sports.
Running a league, meet, or tournament is a good way to raise money for youth sports. This is also a good opportunity to give your athletes a chance to compete locally against other athletes. The following needs to take place first:
- Choose a date for the event. Choose a date when a lot of other programs are not running events.
- Choose a venue and secure renting that venue. This will mean obtaining insurance that is approved by the venue and budgeting out the cost of rental. At this time the cost per team to enter should be decided. The cost per team should cover the cost of rental, insurance, and officials.
- Advertise the event. This can be done by individually emailing information to the coaches and directors of other teams. It can also be done by advertising in local newspapers and on local news-related websites, such as nj.com. Advertisement should also take place on social media: Twitter, Instagram, Facebook.
- Create a registration paper and waivers (if necessary). An insurance agent can be spoken to in regards to what the insurance requires in terms of paperwork for each participating athlete. If waivers need to be created a lawyer should be consulted.
- Once registrations and waivers are collected from teams the schedule can be made. Some directors choose to make this schedule by hand, whereas others use a program, such as LeagueApps, to create a digital schedule. A video to LeagueApps is included with this article.
Once the venue, insurance, and competing teams have been secured the decisions about what to sell at the event can be considered. This is important because if the team fees cover the rental, insurance, and officials, extra money needs to be collected in order to make a profit for the fundraiser. A concession stand brings in more money. Sometimes concession stands can be as simple as water, Gatorade, soda, chips, and candy. Other times concession stands can have cooked items, such as hot dogs, fried chicken, macaroni and cheese, warm pretzels, and nachos with cheese. If parents and athletes from the program can donate all of the items for the concession stand there will be a 100% profit from it. Depending on the relationship with local businesses, sometimes a pizza place is willing to donate pizzas to sell at the event.
Admission for fans is another way to collect money at the event. The cost per fan should be based on what you personally know people will be willing to spend to watch the competitions. Some venues can only charge $1 for seniors, $2 for students, and $3 for adults. Other venues have charged as high as $10 per person, regardless of age. Some events that are run as college showcases have charged as much as $40 per person for a three-day event.
Merchandise, such as t-shirts, can also be sold at the event. This merchandise should have the event’s name advertised on it. The cost of the merchandise should be double or more of what it cost to produce.